Fees & Credits • FireSafe Help

Overview

This page is your central control for all recurring or one-time charges (fees) and reductions (credits). Fees appear in red, while Credits appear in green.

Important Distinction:

Fees increase what a student owes.
Credits decrease what a student owes (they do not need to be recorded as payments in Accounts).

Creating Fees and Credits

Click “Create New Fee” (red) or “Create New Credit” (green). Give it a clear name. You can choose:

Fixed Amount — the same dollar amount for every student.
Variable — a different amount for each student (useful for things like ad sales or individual scholarships).

Variable fees and credits are marked with a yellow border on the main page so you can spot them instantly.

Applying Fees & Credits

Apply to All Students

Use the “Apply to ALL in Program” button on any fixed fee or credit. This is the fastest way to assign something to everyone.

Apply to Selected Students

Click into a fee/credit → check the boxes next to students → click “Apply to Selected” or “Remove for Selected”.

Apply by Ensemble

Click the purple “Apply by Ensemble” button. Choose an ensemble and the fee/credit will be applied to every student currently in that ensemble.

Variable Amounts

On variable fees/credits, each student row shows an amount field and an Apply button so you can enter a unique amount for that student.

Per-Student Checklist

Click the Applied / Other Fees / Other Credits cells to open a checklist modal where you can turn individual fees and credits on or off for that student.

Student Financial Summary

Click a student’s name or the Payments / Balance cells to open their full printable financial summary.

Editing and Deleting

From the main Fees & Credits page you can Edit or Delete any fee or credit template. Deleting a template also removes it from all students it was applied to.

Printing

You can print the current list or select multiple students and print their individual financial summaries (one per page).

Best Practices

Create fees/credits with clear names (e.g., “Marching Band Fee 2026”, “Ad Sales Credit”).
Use Variable when the amount truly differs per student.
Use “Apply by Ensemble” when possible — it’s the most accurate way to target specific groups.
Regularly check student balances by opening the financial summary.
Credits do not need to be entered as payments in the Accounts section.