FireSafe
Help Library
Manage accounts, fees, fundraising, online payments, categories, trips, and all related financial documents in one place.
The Finances & Travel page is the central hub for everything money-related in your program. It uses the same large-button design as Personnel and Inventory for quick, consistent navigation.
View and manage program accounts, transactions, transfers, cleared status, and student-linked payments.
→ Go to AccountsCreate fixed or variable fees and credits, apply them to students or ensembles, and track balances.
→ Go to Fees & CreditsCreate campaigns, track goals and progress, attribute deposits to students, apply fee credits, and share public pay links with QR codes.
→ Go to FundraisingConnect Stripe, set the deposit account, and enable card payments for student fees and fundraiser links.
→ Go to Online PaymentsOrganize income and expenses with standard or custom categories, view analysis charts, and print reports.
→ Go to CategoriesCreate and manage detailed trip plans, including schedules, lodging, and transportation.
→ Go to Trip ItinerariesStore permission slips, medical forms, travel contracts, and other trip-related paperwork.
→ Go to Travel DocumentsOrganize budgets, invoices, receipts, and other important financial records.
→ Go to Financial DocumentsLike the rest of FireSafe, this section uses large, icon-driven buttons for fast access. The top navigation bar (school/program name) works the same way across all pages.
Tip:
Many directors find it helpful to keep the Accounts, Fees & Credits, and Categories pages updated regularly so balances and reports stay accurate. Set up Online Payments early if you want parents to pay by card.