Inventory Documents • FireSafe Help

Organize contracts, reports, repair invoices, purchase requests, and all other inventory-related paperwork.

Overview

This is a full document management system (very similar to Personnel Documents). It automatically creates a useful folder structure when you first open it, and lets you upload, organize, rename, and delete files and folders.

Important:

All uploaded files count against your subscription’s data allowance.

Allowed file types: PDF, DOC, DOCX, XLS, XLSX, TXT, JPG, JPEG, PNG, TIF, TIFF, CSV, TSV.

Default Folder Structure

When you first visit this page, FireSafe creates these folders for you:

Inventory Documents (top-level — cannot be deleted)
Inventory Sign-out Contracts
- Instruments
- Uniforms
School Inventory Reports
Inventory Transfers
Inventory Surplus Forms
Purchase Requests
Repair Invoices

Key Features

Create Folders

Create new folders (and subfolders) anywhere in the structure using the form on the right.

Upload Documents

Upload files into any folder. Includes a live progress bar during upload.

Rename & Delete

Every file and folder (except the top-level “Inventory Documents” folder) can be renamed or deleted.

Breadcrumb Navigation

Click any folder name in the breadcrumb trail to quickly navigate between levels.

How to Use It

Click any folder on the left to open it.
Use the “Create New Folder” box on the right to add subfolders.
Select a file on your computer and click “Upload File”.
Click any filename to download or view the document.
Use the Rename or Delete links next to each item when needed.

Show Tips

Check the “Show Tips” box at the top to display the important reminder about data usage and allowed file types.

Best Practices

Keep sign-out contracts organized by year or semester.
Store repair invoices and purchase requests for easy reference during audits or budget planning.
Regularly review and delete old files you no longer need to manage your data usage.
The top-level “Inventory Documents” folder cannot be deleted or renamed.